eBay Profit and Loss Statement: How Sellers Build One Monthly (2026)

An eBay profit and loss statement is a one-page monthly summary of what your store sold, what it cost to run, and what you kept. Seller Hub gives you the raw pieces (an Earnings report, a transaction report and a monthly financial statement), but none of them includes what you paid your supplier, so the profit line is yours to build. This guide shows you how to build it in about an hour a month.

• eBay profit and loss statement in one line: gross sales minus eBay fees, ad spend, refunds, supplier cost of goods and your other business costs.
• The monthly financial statement only covers money eBay processed. Supplier purchases on Amazon or AliExpress never appear on it.
• The Earnings report has an optional "your cost" column. Filling it gets you per-order net earnings without a spreadsheet.
• Reconcile your P&L against your payouts every month so a missing refund or ad charge shows up while it is still easy to trace.

On this page: What goes on the statement · Where each number comes from · A worked month · Reconciling · What to do when a line moves · FAQ

If you already know your margin on a single item from our guide on how to calculate eBay profit, a P&L is the same math run across every order, ad and refund in a month. It is also the first report most of the tools in our roundup of the best eBay seller tools try to automate, because building it by hand is where sellers lose the most time. Ecomli is one of them: a non-API browser extension for eBay dropshippers that works through the seller account already signed in to your Chrome browser and records sales, fees and supplier costs as orders come in.

What goes on an eBay profit and loss statement

Keep the format boring. Accountants read a P&L top to bottom, revenue first and net profit last, and your own statement should follow the same order so you can compare months at a glance. For a marketplace store, eight lines cover almost everything.

Sales tax that eBay collects and remits for you is left out of gross sales. It passes through eBay and never belongs to you, so including it inflates revenue and makes your margin look worse than it is.

Two lines decide whether the statement is useful. Cost of goods sold is the one the marketplace cannot see, and operating costs are the ones sellers forget. A store that looks healthy on the marketplace's own numbers can lose money once a $99 software plan and a part-time VA are added back in.

Where each number comes from in Seller Hub

Every marketplace line on your statement maps to a document in the Payments tab of Seller Hub. Pull them in the first week of the month, after the previous month has closed.

1. Earnings report (CSV). In Seller Hub, go to Payments, select Earnings, choose the order creation dates and generate the CSV. It lists every order with gross amount, expenses, refunds and order earnings. The Earnings report help page explains each column.
2. Transaction report (CSV). Under Payments, select Reports and create a transaction report for the month. Its columns split final value fees from other fees (subscription, listing upgrades and ad fees), which is how you separate advertising from selling fees.
3. Financial statement (PDF). You get an email at the start of each month when it is ready. It summarizes orders, claims, refunds, payouts, fees and credits for the month, and it stays available for ten years, according to the guide to reconciling sales transactions.
4. Your supplier order history. Amazon and AliExpress order exports give you cost of goods sold. Match each supplier order to the sale it fulfilled.
5. Bank and card statements. These catch operating costs that live outside the marketplace.

Watch the dates. The Earnings report filters by order creation date, while payouts follow their own schedule, which our guide to how payouts work walks through. Pick one basis for the month (order date is simplest) and stick with it, or the same order will land in two different months.

If you want the listing and order reports as well, our walkthrough of eBay Seller Hub reports covers the download and scheduling steps. For the fee lines, the fee breakdown in eBay selling fees explained tells you which charges belong in selling fees and which belong in advertising.

A worked month for a dropshipping store

Here is an illustrative month for a small store that sources from Amazon and AliExpress. The figures are examples to show the layout, not typical results.

Read it from the bottom up. A 20.7% net margin sounds fine, but cost of goods sold is 57.7% of sales, so a supplier price rise of a few percent across the catalog takes a large bite out of the $2,561. Advertising at 3.3% of sales is worth checking against the orders it produced, a review our margin-safe listing promotions playbook covers in detail.

Refunds are the line to watch on a dropshipping store. Most of them trace back to two causes: the supplier ran out after the sale, or tracking reached the buyer too late. Both show up as money lost, plus the time spent sorting them out.

This is where a tool earns its place on the P&L. Ecomli is a non-API browser extension for eBay dropshippers. It works through the eBay seller account already signed in to your desktop Chrome browser, so there is no API connection to authorize, and it handles the listing, stock, ordering and tracking work around a store. Its Stock Monitoring checks supplier stock and prices for your Ecomli listings and updates the eBay price and quantity by your rules, which goes straight at the out-of-stock refunds. You can see how the pieces fit together on the Ecomli platform overview.

Reconcile before you trust the bottom line

A P&L built from three exports will be wrong somewhere the first time. Run these checks before you act on the net profit figure:

• Order count. The number of orders in your Earnings report should equal the number of matched supplier orders. A gap means a missing cost or an order you fulfilled by hand.
• Gross sales. The Earnings report total for the month should agree with the sales summary on the monthly financial statement, give or take orders that crossed the month boundary.
• Fees and ads. Fee totals in the transaction report should match the fees section of the financial statement.
• Cash. Payouts received plus funds still on hold or processing should explain the difference between order earnings and what reached your bank.
• Cost per order. Spot-check five orders. Supplier cost should sit between your purchase price and your price plus supplier shipping.

You can also type your item cost into the Earnings page (Payments, then Earnings, then Add under your cost). Once costs are entered, the report shows net order earnings for each order, which turns the reconciliation into a filter and a sum. eBay recommends checking reconciliations with a financial advisor, and for tax questions you should consult a professional.

What to do when a line moves on your eBay profit and loss statement

The point of a monthly eBay profit and loss statement is the second month, when you can compare. Each line that moves has a usual cause and a usual fix.

• Cost of goods sold rises faster than sales. Supplier prices drifted up while your eBay prices stayed put. Pricing rules that follow supplier cost, as our guide to configuring an eBay repricer to defend margin explains, stop the drift from compounding.
• Refunds climb. Look at reasons. Out-of-stock cancellations point at stock checks, while "item not received" cases point at tracking and handling time.
• Advertising grows but sales do not. Cut ad rates on listings whose sales would happen anyway and keep spend on the ones that need the visibility.
• Net margin falls while every eBay line looks normal. Check operating costs. New software, extra VA hours and card fees hide outside the marketplace.

Ecomli's Overview dashboard covers the marketplace side of this comparison for you. It shows eBay sales, fees, Promoted Listings costs, refunds, supplier costs and recorded profit by day or by period, with a previous-period comparison and a daily chart for the whole store. It syncs the last 90 days of orders and can import older eBay CSV reports. Profit there is only as complete as the supplier costs you record, which is why supplier purchases placed through Orders and Auto Ordering matter: on Pro, Basic Auto Ordering places the supplier order in your own browser when you click Auto Order, always within your buying limits, so the cost lands next to the sale. Operating costs outside the marketplace still belong in your own sheet, so treat the dashboard as the top two-thirds of the statement.

For a wider look at what a healthy result looks like by category, see our breakdown of eBay dropshipping profit margins. Plans and what each includes are on the Ecomli pricing page.

Frequently asked questions

Does eBay give sellers a profit and loss statement?

Not a complete one. eBay provides a monthly financial statement, a transaction report and an Earnings report, which together cover sales, fees, refunds and payouts. None of them includes what you paid your supplier or your costs outside eBay, so you add those yourself to get a true profit and loss statement.

Where do I find eBay financial statements?

Go to the Payments tab in Seller Hub (or Payments in My eBay), select Reports, then Statements, and download the month you need as a summary or full statement. eBay emails you at the start of each month when a new statement is ready.

Should I enter my item cost in eBay's Earnings report?

Yes, if you want per-order net earnings without a spreadsheet. The your-cost field is optional and buyers never see it. Enter the per-unit cost of the item only, and keep general business costs such as software for the operating costs line of your P&L.

How often should an eBay seller review a profit and loss statement?

Monthly, in the first week after the financial statement arrives. Monthly is frequent enough to catch supplier price drift and refund spikes early, and it lines your numbers up with the statement cycle. Stores with fast-moving catalogs often glance at the marketplace lines weekly.

Building the statement once by hand teaches you where your money goes. Keeping it current is easier when the eBay sales, fees, refunds and supplier costs land in Ecomli's Overview dashboard as orders come in, with Stock Monitoring holding supplier prices in line with your eBay prices.

Ready to run this on your own eBay store? Get started with Ecomli → Plans from $29/month · 7-day money-back guarantee on your first payment · cancel any time.